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Council Post: 18 Essential Productivity Tools Recommended By Tech Experts

New tech tools are hitting the market every day, promising to increase productivity and help businesses stay competitive. Tech experts have their fingers on the pulse of innovation and often gain unique insights into which of these productivity tools actually delivers the best performance.

Below, 18 Forbes Technology Council members share the tools that have made the biggest impact on their organizations. Learn why these tools are indispensable in their daily routines and the improvements they’ve seen in their time and resource management.

1. ClickUp

I find ClickUp to be an indispensable tool for enhancing productivity and project management. The customization options and robust automation capabilities allow us to tailor ClickUp to our specific needs, while its user-friendly interface ensures quick onboarding and seamless integration with other tools we use. It combines task management, collaboration and time tracking. – Volodymyr Dudas, CodeLions

2. Notion

Notion is the best-performing productivity tool we currently use. It allowed us to implement our whole company’s operating-system on top of it and, using custom integrations and its APIs, we were able to connect to pretty much every workflow inside the organization. The only downside of the tool is that it might require a specific champion to maintain and develop it for more use cases. – Aviv Mussinger, Kodem

3. Loom

Even for the simplest messages, sending a 10-second Loom screen recording with your picture in the bottom corner eliminates all miscommunication, and you even get a notification when people watch it. This practice has proliferated our organization, and meetings are reduced or eliminated across the board. – Garrett Fritz, Swenson He

4. Jira

I find Jira to be a very relevant and effective productivity tool for the ad exchange business that I’m managing. It’s universal for different projects and specialists—tech developers, project managers, marketers and more. With its friendly interface, ease of use, wide variety of tools, and ability to track time and create boards, it’s among the best-performing productivity tools for my programmatic ads team. – Roman Vrublivskyi, SmartHub

5. Motion

A favorite tool of mine is the Motion app. Its intuitive interface allows seamless organization of tasks, schedules and reminders. The integration with calendars and to-do lists streamlines our workflow, while customizable features cater to individual needs. With real-time updates and collaboration options, it helps me be as productive as possible. – Shayan Hamidi, Rechat

6. Day One

Keeping track of conversations, ideas, meetings and priorities is important to me. I use the Day One app for all this. It is available on all my devices and syncs between them, so no matter which device I am using, I have access to the most current version of my information. I can securely create notes, make lists, add pictures and draw. It’s an amazing little app. – Robert Martin, Oil City Iron Works, Inc.

7. ChatGPT

ChatGPT has become an indispensable tool both within our team and in our offerings. It boosts performance by helping domain experts in research, idea generation and code creation. Additionally, it excels in summarizing large datasets and handling tasks that don’t require human oversight. This versatility makes it my top pick for enhancing productivity across various functions. – Rachel Lyubovitzky, Setuply, Inc.


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8. Otter.ai

Otter.ai is a tool that automates the process of recording and transcribing meetings, leading to time savings and efficiency. It converts speech to text in real time, allowing users to focus on discussions. It also enhances collaboration by making it easy to search for essential discussion points and share them with team members. – Sarah Choudhary, Ice innovations

9. Trello

My favorite productivity tool is Trello. It’s incredibly user-friendly and flexible, allowing for seamless project management and team collaboration. The visual card system makes tracking progress intuitive, which helps in efficiently managing multiple projects and deadlines. – Savitri Sagar, Kenzo Infotech

10. Superhuman

Superhuman is the fastest email client I have used to date. As the CEO of a technology company, I get a lot of emails, and shaving milliseconds off triaging each email adds up to many minutes a day and hours a week. – Raghav Gupta, Nymble

11. Circleback.ai

One of my favorite tools is Circleback.ai. It does an incredible job summarizing key takeaways from meetings, and it even lets you design prompts to look for specific elements in conversations, like Q&A discussed on a call with a client. We use it to summarize product feedback, build out our help content and generate follow-up emails automatically after sales calls. – Marc Rutzen, HelloData.ai

12. GitHub

GitHub is an excellent platform for technical and product teams to come together to manage tasks, set up road maps and visualize in-flight work. It can be used by everyone and gives you an excellent overview of everything that’s being worked on, where it is and how it’s going. I’ve recently migrated off all task management tools and now run all my work off GitHub, and I haven’t missed a step. – Lewis Wynne-Jones, ThinkData Works

13. Slack

I am a big fan of Slack. It connects my team and me, and anyone we’re working with, for real-time engagement, accountability and team management. This tool has helped me supercharge my productivity across the board. – Michael Gargiulo, VPN.com)

14. Range

One of my favorite tools is Range.co. It allows me to see what other team members are working on and prioritizing, so I can structure our priorities in the most efficient way. It also helps me understand the stages of products. I’m also a big fan of old-school tools like paper calendars and notepads. – Jordan Yallen, MetaTope

15. FlowTime

Because I’m a digital nomad, my go-to productivity tool is a lesser-known gem called FlowTime. It combines the Pomodoro technique with task management, allowing users to track time blocks while integrating deep work sessions seamlessly. Its minimalist interface eliminates distractions and boosts focus. It’s perfect for managing tasks without feeling overwhelmed. – Nicola Sfondrini, PWC

16. Coda

Coda is a top productivity-management tool, notable for its extensive plugin ecosystem. It seamlessly integrates with numerous applications, enhancing task management, allowing streamlined communication across departments and syncing with CRMs and Jira. This centralization makes Coda ideal for efficient, comprehensive project oversight. – Roman Vinogradov, Improvado

17. Asana

Asana is the ultimate productivity tool, providing robust project planning and task management capabilities. Its user-friendly interface and collaborative features empower teams to coordinate projects seamlessly. Features like timeline view and progress tracking help users stay organized and focused on both short-term tasks and long-term goals. – Cristian Randieri, Intellisystem Technologies

18. Miro

As a remote worker in tech, I love Miro because it allows collaboration and brainstorming. One of its unique features is the ability to create a virtual interactive whiteboard where teams can literally work out new ideas or approach potential problems, all in real time. Using visuals allows everyone to understand the issue, potential solutions and people’s reactions. – Parul Batra, neuro42

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